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Application

 

From 1 January 2020, the application for SIMPLER is done electronically, at SIMPLER's core page in iLab. Scroll down for more information and iLab guides.

Applications are evaluated continuously. Incomplete applications will be returned alongside a request for the application to be amended before further processing.

Both ethical approval and final variable list can be attached to the application at a later stage. The application fee will be deducted from the total cost if the project is approved. All data analyses are to be performed within a designated project in the computational cluster Bianca (NAISS SENS, Uppmax).

Please note that your research question should be clear and precise. Broad studies with wide and general hypotheses will not be processed. Furthermore, compulsory attachments must be completed correctly and attached. Ethical approval for your study may be submitted after approval, but note that no data will be delivered before there is an ethical approval. The following attachments are compulsory:

  • Project description: maximum 3 pages, Times New Roman font size 12. Should include general background, aims and hypothesis, methodology and references
  • CV for Principal Investigator
  • If PI is a junior researcher: description of research environment and collaborators
  • Ethical application and ethical approval.
  • Completed variable list form.
  • If applicable, completed biobank sample form.

Depending on the complexity of the study design and extent of the study, either the director or the steering committee will evaluate your application. If questions remain or further information is needed for the evaluation, we will contact you. You are welcome to resubmit your application after suggested revisions have been made if your application were rejected. If the director rejects your application you have the possibility to appeal to the steering committee.

If you have problems choosing specific variables from the variable code key, you can describe the desired variables in your application or contact the SIMPLER office for help. If your application is accepted, the variable list may then be updated in dialogue with the director. This is to ensure that you get the best and most accurate variables to answer your research question.

If PI is not affiliated with Uppsala University, a personal data processing agreement must be signed upon approval, before data delivery. Likewise, preparation and shipping of samples cannot be done for external PIs without a signed material transfer agreement.

If you need a guide for how to fill out your ethical application, you can download this template (pdf) Pdf, 774 kB.. The template is only available in Swedish, as the ethical application must be written in Swedish when sending it to the Swedish Ethical Review Authority.

This page at the National Board of Health and Welfare contains descriptions of the ICD 10 codes, which are neccessary for the ethical application. Scroll down further on the page to find descriptions of ICD 9, 8, and 7.

Electronic application process

From 1 January 2020, the application for SIMPLER is done electronically, at SIMPLER's core page in iLab. Below is a short guide to a quick start, but more information on how to use iLab is found in the guide to iLab Pdf, 420 kB. (pdf). If you are a PI and do not have an account in iLab, you can use the quick guide for PIs Pdf, 231 kB. (pdf) to get started.

The following steps need to be taken before you can submit your SIMPLER application (called request in iLab).

  • If you’re not already registered in iLab you need to register. Go to SIMPLER's core page and click on Register in top right corner. You will receive an email when you have been registered as a user. Then, you will be able to continue with the steps below. If you are registered already, click on Sign in in the top right corner and log in using your SWAMID/iLab credentials.
  • If you are not the PI nor registered as a user, you register as a user and choose a lab (equivalent to reserach group), you can belong to more than one lab if needed. Once your PI has approved and added you to the lab/research group, you can continue with your application to SIMPLER. You will receive an email when the PI has authorized you.
  • As a PI, you need to connect your account/s to your lab before requests can be submitted in the system.
  • Click on the horizontal lines found at the top left corner.
  • Select My groups.
  • Select the tab Membership requests and funds, tabs are found to the right, almost at the top of the page.
  • Scroll down to Manually add funds. Insert your account number and click Add.
  • Now you should be able to see your account under Manage funds at the top of the page.
  • Go to SIMPLER's core page. You can find all available cores in the left menu that is opened when you click on the horizontal lines at the left top corner under Core facilities.

Select the tab Request service, choose your PI/lab, click Proceed, and click Initiate request to the right in the middle of the page. Follow the application form guide Pdf, 420 kB. (pdf) step by step. You can either save your application and continue later, or enter all requested information and submit your request to the core, i.e. SIMPLER, at once.

Contact

For questions regarding the infrastructure, cohorts, or the SIMPLER biobank, you are welcome to contact the SIMPLER office at simpler@surgsci.uu.se.

For questions regarding the precossing of personal data at Uppsala University, please contact the data protection officer. This is easily done through the form available on the university's data protection policy webpage.